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ARTICLE I MANAGEMENT
Section 1.
The property and affairs of the Club shall be managed by fourteen
Directors to be elected from and by its Regular and Retired Employee members and Associate
members; serving for a term of two years with five regular or retired employee members
being elected Directors and two Associate members being elected Directors each year.
Section 2. A paid Business Manager under the direction of the Board will handle the
day-to-day operation of the Club.
Section 3. The Manager shall collect and receive all monies due and belonging to
the Club, and shall have the custody of all funds and he may endorse for collection, on
behalf of the Club, checks, notes and other obligations, and shall deposit the same to the
credit of the Club in such bank or banks or depositories, as the Board may designate. He
shall sign checks made by the Club and pay out and dispose of the proceeds under the
direction of the board. In the absence of the Manager, checks and drafts may be signed by
the Assistant Manager or by the President or a Vise President. Check amount limits will be
set by the Board. Monthly, the Manager shall render a full and accurate account of all
monies received and disbursed by him; he will maintain a detailed accounting of all Club
finances, paying all applicable taxes in connection therewith. He will provide accurate
input to implement budget preparation.
Section 4. The Manager, Assistant Manager and employees of the Club concerned in
the handling, disbursing or custody of the Clubs finances or properties, shall
furnish such bonds as the Board of Directors may require.
ARTICLE II OFFICERS
Section 1. The Directors shall, at their first meeting after
each annual election of the Club, elect from the regular or retired employee members of
the Club, a President and one or more Vice-Presidents who must also be Directors, and a
Secretary.
Section 2. The President, or in his absence, one of the Vice-Presidents, shall
preside at all meetings of the Club and of the Board of Directors. There must be seven
Directors present to constitute a quorum of which five must be regular or retired employee
member Directors with at least one Associate member Director present.
The President, or in case he is absent or for any reason unable to act, one of the
Vice-Presidents, shall, with the Manager, sign all written contacts and obligations of the
Club. He shall perform such other duties as the Board of Directors may prescribe.
Section 3. The Secretary shall keep the minutes of all meetings of the members and
the Board of Directors. He shall attend to the giving and serving of all notices for the
Club.
Section 4. Should any Director be unable to serve his full term, the Board can, if
deemed necessary, select a replacement from the ballot of Directors for the previous year.
Section 5. Any of the officers elected or appointed by the Board shall be subject
to removal at any time by the affirmative vote of the whole Board.
ARTICLE III MEETINGS
Section 1. There shall be an annual
meeting of the members of the Club in December each year for the purpose of electing
Directors and for the transaction of any other business authorized or required to be
transacted by the members.
A Nominating Committee of four regular or retired employee members and two Associate
members, appointed by the President or Board of Directors shall prepare a list of names
from eligible members to serve as Directors. Also, any eligible member may nominate any
other eligible member, or members, for Director or Directors provided they are willing to
server if elected. All nominations by the Nominating Committee, or any eligible member,
must be submitted to the Secretary no later then 30 days before the annual meeting.
The ballot and proxy form with the names of all persons who are nominated for Director
shall be mailed to the membership no later than 21 days before the annual meeting, and the
names of persons not so posted shall not be eligible to election on the Board of
Directors. Proxies will be included at the meeting.
Section 2. Special meetings of eligible members for any purpose or purposes may be
called by the Directors, either by written instrument signed by a majority, or by
resolution adopted by the vote of a majority, and shall be called by the President
whenever as many as twenty-five eligible members of the Club shall so request in writing.
Section 3. Notice of each meeting of eligible members, annual or special, stating
the time and place and, if a special meeting, the purpose or purposes in general terms,
shall be mailed to the membership at least ten days prior to the meeting.
Section 4. At any meeting of eligible members, ten percent of the members entitled
to vote, presented in person by ballot or by proxy, shall be a quorum for all purposes,
including election of Directors,
Section 5. The President, or in his absence, a Vice-President, shall call meetings
of the members to order, and shall act as chairman thereof. The Secretary of the Club, if
present, shall act as Secretary of all meetings of the members and, in his absence, the
presiding officer may appoint a Secretary.
Section 6. At the annual meeting, or any other meetings, at which matters will be
considered requiring approval by a majority vote of eligible members, every eligible
member in good standing shall be entitled to vote either by ballot or by proxy. Written
notice as to the time and place of the meeting shall be mailed to each eligible member at
least 10 days prior to the meeting. The member shall vote for five Regular or Retired
member candidates and two Associate member candidates, or properly fill in the proxy. The
ballot or proxy shall be returned to the Secretary of the Club to reach him before the
time of the meeting. Members attending meetings may cast their ballot in person. Promptly
when the polls are closed, the Secretary, together with the Tellers appointed by the
Directors, will count the ballots and publish the results on the bulletin boards at Texaco
Inc. buildings and at the Club.
Section 7. The order of business at the regular annual meeting of members shall be
as follows:
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Reading of minutes of previous meeting.
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Report of Manager
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Report of Secretary
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Report of Standing Committees
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Report of Special Committees
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Election of Directors of ensuing year
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General Business
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Adjournment |
Section 8. Regular meetings of the Board of Directors shall be held at its office
in Houston as the Board may designate when Club business warrants Board consideration and
action. The order of business at such meeting shall be as follows:
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Reading of minutes
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Reports of Committees
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Managers report
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General Business
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Adjournment |
Section 9. Special meetings of the Board of Directors may be called by the
President, or shall be called by the President on request of any four of the Directors. At
least one days notice by telephone of the time and place of such special meeting
shall be given to each Director.
ARTICLE IV COMMITTEES
Section 1. There shall be seven standing
committees, to be know as the:
 | Communication Committee |
 | Finance Committee |
 | Grounds Committee |
 | House Committee |
 | Legal and Tax Committee |
 | Membership & Entertainment Committee |
 | Sports Committee |
And such other additional committees as the Board of Directors may create from time to
time. The President shall appoint these standing committees within thirty days after each
regular annual meeting of the members. The President, subject to the approval of the Board
of Directors, may appoint special committees at any time. The President may fill vacancies
on committees occurring at any time. The President shall be the ex-officio member of all
committees.
Section 2. The Grounds Committee shall have general supervision of the grounds and
golf course, subject to control of the Board of Directors. It shall, from time to time,
make recommendations for any changes, additions, or any improvements that, in their
opinion, will improve the grounds and golf course. Their recommendation shall be
accompanied by an estimate of cost. The Board of Directors will consider such
recommendations and, if approved, the Manager of the Club will be directed how and when to
proceed with the work.
Section 3. The House Committee shall have general supervision of the buildings
owned by the Club, subject to the control of the Board of Directors. It shall, from time
to time, make recommendation for any changes, additions, or any other improvements that,
in their opinion, will improve the buildings. Their recommendation shall be accompanied by
an estimate of cost. The Board of Directors will consider such recommendations and, if
approved, the Manager of the Club will be directed how and when to proceed with the work.
Section 4. The Finance Committee shall have general supervision of the Clubs
finances. It shall prepare budgets for the approval of the Board of Directors, quarterly
comparisons, and keep the Board of Directors advised as to the monies available for the
operation and necessary, or desirable, improvements at the Club, and, when directed by the
Board of Directors, check the books of the Manager.
Section 5. The Membership Committee shall, from time to time, contact non-members
and new employees for the purpose of familiarizing them with the purpose of the Club, the
facilities and entertainment available with a view of having them become members.
Section 6. The Entertainment Committee shall have general supervision of all
entertainment, subject to control of the Board of Directors. It shall, from time to time,
make recommendations to the Board of Directors for such entertainment as, in their
opinion, will be of interest to the members.
Section 7. The Sports Committee shall have general supervision of all outdoor
games, tournaments, and other events and prescribe such regulations as may be necessary
for their proper conduct, subject to control by the Board of Directors. It shall arrange
games, tournaments, and any other sport events which, in their opinion, will be of
interest to our members. It shall arrange for the determination and publishing of the
handicaps of the Club membership.
Section 8. The Legal and Tax Committee shall monitor and supervise the legal and
tax requirements imposed upon the Club by Governmental authorities to keep the Board of
Directors informed and in compliance with all applicable regulations.
Section 9. The Communication Committee shall have general supervision of all
avenues of communication with the membership. It has responsibility to insure that the
membership is kept informed. It shall, from time to time, issue a survey to measure the
effectiveness of the methods being used and determine the preferred method of contact. This Committee should also partner with the Manager to help identify the most effective
publications or methods to contact prospective members
Section 10. Any other, or Special Committee, will function as directed by the Board
of Directors.
ARTICLE V CATEGORY OF
MEMBERS
Section 1. A membership in the Club shall
consist of the following categories:
 | Active Employee |
 | Retired Employee |
 | Associate |
 | Retired Associate |
Providing however that the Board of Directors may, at any time, designate other
categories of members.
Section 2. Active Employee members shall be employees of Texaco Inc., or any
subsidiary or affiliate of Texaco Inc., except as hereinafter provided.
Should any Active Employee member cease to be employed by Texaco Inc., except by
retirement under the retirement plan of such company or work in a Department, Subsidiary
or Affiliate which is sold by Texaco Inc. and as long as they remain in the employ of such
Department, Subsidiary or Affiliate, the right of such member to use the Club facilities
shall be forfeited and there shall be no refund of any membership fee or dues previously
paid. If they so desire, they may immediately convert to an Associate Membership, paying
the difference in membership fee and dues, providing their account is current.
In the event of death of a member in good standing and membership fee having been paid
in full and dues in current condition, the surviving spouse, on application to, and
approval by, the Board of Directors may retain the membership in the Club by continuing
payment of dues as may be prescribed for the category of membership in effect, until the
deceased member would, if living, have reached retirement age. After this date the
survivor will convert to a retired member paying the retiree membership dues for the
respective category to which they qualify.
Section 3. Retired Employee Members shall be confined to Active Employee members
who retire under the retirement plan of the Company or any of its subsidiaries or
affiliates and who upon retirement from the Company, have their membership fee paid in
full and dues in current condition.
Retired Employee membership may be transferred, in the case of death of a Retired
Employee Member, to the surviving husband or wife on application to and approval by the
Board of Directors, if membership fee is pain in full and dues are current.
Section 4. The number of Associate memberships shall be limited and may be
increased by the Board of Directors. The memberships shall consist of persons of good
moral character. Associate members shall be entitled to all privileges of the Club
including the right to vote and hold office on the Board of Directors. Associate
memberships shall not be transferable, except from husband to wife, or from wife to
husband, upon application to, and approval by, the Board of Directors, provided membership
fee has been paid in full and dues are in current condition, and shall automatically
terminate, without refund, upon resignation or being expelled from the Club or upon death
of the member last surviving, husband or wife.
Section 4a. Associate members may qualify for the Retired Associate category
provided they are retired, have reached they sixty-fifth (65th) birthday, have maintained
an active membership for 24 consecutive months, and their account is current.
Section 5. The Board of Directors may, upon receipt of application, reinstate, if
eligible, any former regular or retiree member who has permitted his or her membership to
lapse, provided, however, that such applicant for reinstatement must first pay up to date
all dues that they would have been liable for had they not permitted the membership to
lapse; provided, however, that the total payment for reinstatement shall not exceed dues
for one year. The Board may permit this exemption if the membership has lapsed for over 12
full months. Any reinstated member will be given credit for all unused fees that have
previously been paid on a membership.
Section 6. Each member shall be issued a membership card applying to his or her
particular category of membership upon completion of payment of entrance fee in full.
Section 7. Members and their families shall be entitled to all privileges of the
Club provided the same are exercised in conformity with the By-Laws and Rules of the Club.
A members family, within the meaning of this section, shall include his wife or
her husband and children, under the age of 25, claimed as dependents for tax purposes. Married children are subject to guest rules. Ineligible children may play as guests. They
may join as an Associate Member, without a waiting period, provided they request
membership within six months of ineligibility. Applications received after six months of
ineligibility will be added to the Associate waiting list.
Section 8. Any Active Employee members who may be transferred to some point away
from the Houston area, which would make it impractical to use the facilities of the Club,
may, upon application in writing to the Club Secretary, have his or her dues suspended
during such absence, provided it is for a period of three months or longer. If the
members absence from the Houston area is for a period less than three months, dues
will not be waived.
After the members return to the Houston area, payment of dues shall immediately
be resumed to keep the membership in current condition. Failure of the member to notify
the Club Secretary of their return will result in automatic lapse of the membership. Reinstatement of the member will require payment of back dues as provided under
Article V,
Section 5.
ARTICLE VI MEMBERSHIP
FEES AND DUES
Section 1. Active Employees shall pay an
entrance fee and such dues and fees as the Board of Directors may fix from time to time. The entrance fee may be paid in installments as designated by the Board of Directors.
Section 2. Retired Employee Members qualifying under
Article V, Section 3 will pay
dues and fees as fixed by the Board of Directors.
Section 3. Associate Members & Retired Associate Members shall pay a membership
fee as may be adopted by the Board of Directors and such monthly dues and fees as the
Board of Directors may fix from time to time. If desirable, the Board of Directors may
approve payments of membership fees in installments. Associate Members shall qualify under
Article V, Section 4 or
Section 4a. If an Associate Member resigns or is expelled from the
Texaco Country Club, as provided under
Article VIII, Section 4, all membership fees and
dues shall be forfeited.
ARTICLE VII ELECTION
OF MEMBERS
Section 1.
All employees of Texaco Inc., or any subsidiary or affiliate of Texaco
Inc., shall be eligible for Active Employee or Retiree memberships. All other memberships
are subject to approval of the Board of Directors. Voting by Directors for other than
Active Employee and Retired employees shall be by ballot, if requested by a member of the
Board. The affirmative vote of a majority of the directors shall be sufficient to admit.
ARTICLE VIII
RESIGNATIONS, SUSPENSIONS AND EXPULSIONS
Section 1. Resignations must be presented in
writing
Section 2. Any member, whose dues or other charges remain unpaid for a period of 60
days, after 10 days notice from the Treasurer, may be suspended by the Board of Directors.
Section 3. The Board of Directors may, after a thorough investigation and under
conditions that are, in their, opinion justifiable, remit the dues of a member for such
period of time as may be deemed necessary.
Section 4. Any member may be suspended or expelled for unbecoming conduct or a
persistent refusal to conform to the by-laws and rules of the Club, by an affirmative vote
of the Directors after reasonable notice and an opportunity to be heard in his own behalf
have been accorded such member.
Section 5. The Board of Directors may for a sufficient cause shown to them and by
affirmative vote by the Directors, reinstate a suspended and expelled member.
ARTICLE IX SEAL
Section 1. The Seal of this corporation shall be
circular in form, and shall consist of a five-pointed star in the center of the words,
"Texaco Country Club, Houston, Texaco" around the margin.
ARTICLE X AMENDMENTS
Section 1. These by-laws or any of them, may be
changed, altered, or amended by a majority vote of the voting members, as provided in
Article III, Section 4.
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